Document Checklist Builder

Everyone

• Photo ID (driver’s license or state ID)
• Social Security cards or numbers (or ITINs) for you, your spouse and dependents
• Last year’s tax return (required for new clients)
• Bank account and routing number for direct deposit
• Any IRS or state letters you received

I have a W-2 job

• Form W-2 from every employer
• Most recent pay stubs (needed to calculate the overtime deduction)
• Form 1095-A if you had Marketplace health insurance
• HSA forms 1099-SA and/or 5498-SA, if any
• Other income forms: 1099-G, 1099-R, SSA-1099, 1099-INT / 1099-DIV, 1099-B

I’m self-employed / gig work

• Forms 1099-NEC, 1099-MISC and 1099-K
• Income summary (invoices, deposits, platform reports)
• Expense summary (supplies, tools, insurance, phone, etc.)
• Mileage log (business miles)
• Dates and amounts of estimated tax payments you made

Based on: IRS: Understanding your Form 1099-K

I own a rental property

• Rent received for the year (by property)
• Expenses: repairs, insurance, utilities, management fees, advertising
• Form 1098 mortgage interest and property tax statements for the rental
• Purchase closing statement and prior depreciation schedule (or the year you started renting)

Based on: IRS Publication 527, Residential Rental Property

Logistics & trucking / Form 2290

• Your EIN (Form 2290 can’t be filed with a Social Security number)
• VIN of each heavy highway vehicle
• Taxable gross weight of each vehicle
• Month each vehicle was first used on public highways in the period
• Last year’s stamped Schedule 1, and any vehicles sold, destroyed or suspended (low mileage)

Based on: IRS Instructions for Form 2290

I own an LLC / corporation / partnership

• Prior-year business return and EIN letter
• Bank, credit card and loan statements for the full year
• Profit & loss statement and balance sheet (or your books)
• Payroll reports: Forms 941, W-2/W-3 and TWC quarterly reports
• Forms 1099 you issued to contractors
• Purchases and sales of equipment, vehicles or other assets

I need an ITIN (Form W-7)

• Valid passport (the only document that proves both identity and foreign status on its own), or other accepted identity documents
• Documents must be originals or copies certified by the issuing agency (notarized copies aren’t accepted)
• The federal tax return the W-7 will be attached to (income documents for that return)

Based on: IRS: ITIN supporting documents

I have foreign bank accounts

• For each foreign account: name on the account, account number, bank name and address, and type of account
• The maximum value of each account during the year (statements)
• Foreign income statements and any foreign taxes paid

Based on: IRS: Report of Foreign Bank and Financial Accounts (FBAR)

I have dependents / childcare

• Social Security number and date of birth for each dependent
• Childcare statement: provider name, address, tax ID and total paid
• Form 1098-T (tuition) and 1098-E (student loan interest), if any

Based on: IRS: Child and Dependent Care Credit information

I bought, sold or refinanced a home

• Closing disclosure from the purchase, sale or refinance
• Form 1098 (mortgage interest)
• Property tax statement
• Form 1099-S if you sold real estate

I got an IRS letter

• The complete letter or notice (every page) and the envelope
• Your tax return for the year in the letter
• Documents that support your position (forms, receipts, statements)
• Any earlier letters or responses about the same issue

Based on: IRS: Understanding your IRS notice or letter